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Business Resources Administrator

  • London
  • Business Services
  • Full-time
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The Business Resources Team are responsible for many vital aspects of the business, and we are here to ensure that our staff can be as successful and self-sufficient as possible.
Our team is in charge of all travel, internal and external events and office resources. We devise and implement policies in consultation with the business. The travel, business continuity and company “giving” policies lie in our hands. We provide IT support where you need it, training and how-to guides on how our offices and technical facilities work. We are responsible for all IT related acquisitions, maintenance, hardware purchasing & installation, software licence management, new joiner set up and welcome and ongoing desktop support.
We know where ALL the cables are – and yes – we can probably find you a post-it when you need it too.

The role:

  • This position will be responsible for assisting with data entry, business analytics, providing back up support to the onsite London team and working on projects including but not limited to, administration support, travel management and credit card reconciliations.

Responsibilities include but are not limited to:

  • Maintain records of suppliers, services, team travel profiles
  • Assist Office Manager with organization, special projects, and other support needs for the team
  • Keep accurate track of travel bookings including spend and budget reports
  • Process Credit card expenses & reconciliations
  • Create forms to fit office needs
  • Develop and maintain positive relationships with all internal customers and suppliers
  • Manage updating internal spreadsheets; and create new worksheets as required by the Business Resources team
  • Assist with onboarding and offboarding of team members where necessary
  • Assist with creation and maintaining email distribution lists and shared inboxes
  • Working with the procurement manager to maintain accurate records of software applications and take ownership of adding and removing users
  • Greet and welcome guests and assist front of house team where necessary with visitors, parcels, post and internal events
  • Assist front of house with the coordination of meeting arrangements, luncheons, logistics and premeeting preparations

Required skills:

  • Minimum 1 years general office and administration experience
  • Excellent organisational skills with the ability to apply project management principles and effectively manage and prioritise a varied workload
  • Strong attention to detail and accuracy and ability to engage and deliver all elements of a task to the highest standard
  • Excellent written and verbal communication skills
  • Demonstrable experience of building strong relationships with customers, suppliers, clients, internal stakeholders or supporters to achieve strategic goals
  • General experience of Supplier relationship management
  • Advanced Microsoft Office with exceptional Excel skills
  • Understanding of travel management

At R3, we encourage a diverse and inclusive workforce. If you don’t meet all of the above criteria, but you think you’d be a great addition to R3, send us your CV. We’re always interested in meeting collaborative people who are excited to work with us.

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